A five step proposed process that works

The first official meetings with the institution have an introductory nature. The objective of this, or these meetings is to explore whether or not the vision on active learning of the consortium and the institution in question align. The participants of these meetings are people within the university, who are involved on a strategic, visionary level. The meetings are mostly divided in two parts. First, the introduction to the consortium is presented by FeedbackFruits and the vision on how to make a transition to active learning is elaborated on. Second, a demonstration of some of the learning activities and LMS tools is given based on the topics that are deemed interesting by the institution. Optionally, an introduction is given to the current Dotank projects of our current innovation partners. Once both FeedbackFruits and the university have determined an alignment in vision, the next step follows.
Step two focuses on the operational Learning Activities. These meetings, in a workshop format, revolves around course design/instructional designers and innovative faculty members within the institution, as they are the people who use the learning activities and modules in their daily work. For this reason, we dive more in-depth on the learning activities, the workflow and their pedagogical value. The workshops are setup to be as interactive as possible, with continuous input of the designers to find alignment and discuss use cases of the university.
After the in-depth demonstration meetings, we take the feedback of the instructional designers and return to the strategic level. This phase is about exploring what type of partnership would fit the institution best and addressing any last questions and concerns that might be present. This meeting is concluded with a proposal set up by FeedbackFruits as the official invite for a university to join the consortium under a specific partnership.
In this phase, all the tools are installed in the sandbox environment of the LMS. During this phase the Pilot manager from FeedbackFruits is introduced and together with the functional managers and instructional designers all the tooling is explained again.

The pilot runs through 3 phases to ensure its success, this process is managed by the international pilot manager from FeedbackFruits. The pilots are all managed as if the institution would be an Innovation Partner. Set up During the set-up of the pilot, we discuss the scope of the pilot, who would be the main contact people for the several courses and Key Performance Indicators which are used in the evaluation meetings. These conversations are held during fortnightly meetings. Moreover, these meetings allow to build on the relationship and show what the collaboration on an innovation partnership level would look like. Pilot run When the pilot starts, there will still be fortnightly calls to maintain constant communication on an operational and functional level. Towards the end of the pilot, we will send out teacher and student surveys to conduct their thoughts on the software and usability. Within the fortnightly meetings, we often see that certain use cases make a great fit for a potential Dotank project. Evaluation Halfway through and at the end of the pilot, evaluation meetings will be held, during which we will evaluate on the experience of Learning Activities, the partnership level and align on a strategic level. Additionally, we reflect on the Key Performance Indicators as set in the setup phase of the pilot. These meetings take into account the different stakeholders that are involved in the pilot process. During the evaluation meeting at the end of the pilot run, the first conversations of a potential Dotank project take place, which is where the first phase of the project starts: The definition.

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